The Ministry of Local Government, Decentralisation and Rural Development (MLGDRD) has organised a two-day records management training for staff of the Records Unit and some other key staff of the ministry to enable them to appreciate the concept of records and records management for the overall efficiency and productivity of the ministry.
The purpose of the two-day training which took place from 11-12 December 2024 was to aid participants in effective record keeping to ensure the accurate archival of the ministry’s vital documents to retrieve and review later.
In an opening statement Mr. Dela Kemevor, Director, General Administration of the MLGDRD noted that data and documents were crucial factors responsible for information workflow within an organisation and the way they are curated decides the productivity of various departments that are interconnected through various processes and events, stressing that records management could significantly influence the overall organisational efficiency, workflow processes, security & integrity, litigation and compliance.
He added that training staff on record management was extremely important for the productivity of the ministry because well-trained employees have more confidence in their work, perform better, and are more likely to commit to their employer for the long term.
The facilitators: Mr. Abraham Allotey and Mr Josiah Gyimah, both from the Public Records and Archives Administration Department (PRAAD) took participants through carefully selected record management topics including Principles of Record Management, Contemporary Issues in Records Management, The Role of Directors and Heads of Units in Effective Records Management, Corporate Ethics in Records Management, Duties and Liabilities of the Record Officer among other important topics. Participants were also taken through the emerging trends of record keeping like Increasing Amount of Electronic Records, Growing Importance of Disaster Recovery, and Integration and Interoperability.
Records Management Training can be defined as a Program designed to impart learning pertaining to the essentials of record management practices, key underlying concepts, best practices and guidelines that the personnel must adhere to.
Present at the training programme were staff and some directors of the ministry.
SOURCE: Sandra Owusu Asamoah
(Public Relations Unit MLGDRD)